Welcome to Purchase Order Services from Capgemini

Capgemini has partnered with Tungsten Network to offer Purchase Order Services (PO Services) to different sets of suppliers. Scroll down to see what services are available and if they’re available for you.

PO Convert

Capgemini has partnered with Tungsten Network to offer PO Convert to Web Form suppliers

No re-keying of PO information to the webform
No data entry errors
One-click converts a PO to an invoice
Increased first-time match rate of PO to invoice
Fewer exceptions & higher validation match
Increase in on-time payment
Decrease in number of rejections due to PO issues

What is PO Convert?

PO Convert allows portal users to easily review, accept, and then convert purchase orders into e-invoices at the click of a button.

The benefits of PO Convert for you

  • No re-keying of PO information to the webform
  • No data entry errors
  • One-click converts a PO to an invoice
  • Increased first-time match rate of PO to invoice
  • Fewer exceptions & higher validation match
  • Increase in on-time payment
  • Decrease in number of rejections due to PO issues

What does this mean for me?

  • Any open POs raised by Capgemini will be available to view within the Tungsten Network Portal with the ability to automatically convert those POs to invoices with one click.
  • Any rejection of a PO before conversion, does not trigger any automatic message to Capgemini. You should inform Capgemini directly of an incorrect PO so they can rectify it.
  • Please note that Capgemini POs will still be e-mailed to you however they will be available on the Tungsten Network, and you can convert them into an invoice with just one click.

 

Learn how to use PO Convert


Download the PO Convert user guide here



 

 

What is PO Validation?

PO Validation is a data matching process to ensure adherence to buyer rules. It is designed to improve the invoice matching process between POs and invoices. Tungsten will validate invoices against POs to ensure:

  • The company on an invoice matches the company related to the PO.
  • The PO number quoted is correct
  • That line item numbers match the PO
  • That only one PO number is quoted per invoice

PO Validations are automatically applied. If your invoice is rejected because of PO validation you will be notified with the reason and how to correct it.

FAQ’s for PO Convert

  • Firstly, check your PO or if the Capgemini customer entity is in scope for e-Invoicing. Assuming your PO is in scope, please check the portal again in a few hours. Kindly check whether the PO is within 15 months and has not been consumed more than 95%. If you still cannot see your PO, please log-in to your account and raise a support ticket providing the copy of the PDF PO you have receive.

  • For Capgemini suppliers, POs will start to appear on the portal between 36-72 hours from the activation of your Tungsten Account. Please continue to check the ‘My POs’ section of the portal. If you are expecting a PO but after 72 hours still cannot see it on the portal, please contact Tungsten Support by raising a ticket. If you can see a PO on the portal, you will be able to use the convert functionality.

  • As shown in the help video and PDF guide, you can check the ‘My POs’ section of your Tungsten portal account. Additionally, if you would like to receive email notifications when a new PO is showing on your account, please contact Tungsten Support who can help set this up.

  • Capgemini’s policy is to issue a PDF PO to suppliers when goods or services are required. These POs will also be transmitted and made available on the Tungsten portal for PO Convert.

    If you have a PDF PO, you should be able to see it in the portal.

    If Capgemini has ordered goods/services from you, and you do not have a PDF PO, please contact your Capgemini customer.

  • No, you can only use PO Convert if an eligible Capgemini PO has been raised.

  • No. PO Convert is specifically designed so that key information from the PO is pre-populated on the invoice, so you don’t have to spend time keying it in. (These fields include PO number, description, quantity, unit of measure).

  • Tungsten PO Convert allows you to adjust the invoice quantities to match your partial delivery to Capgemini.

    In the event of partial shipments, suppliers can use PO Convert multiple times for a single PO.

    The Tungsten portal provides simple tracking of any previous invoices generated via PO Convert – this means you can be sure about remaining quantities to invoice.

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