Procter & Gamble has partnered with Tungsten Network to offer PO Convert to Web Form suppliers
What is PO Convert?
PO Convert allows portal users to easily review, accept, and then convert purchase orders into e-invoices at the click of a button.
The benefits of PO Convert for you
What does this mean for me?
- Any open POs raised by P&G will be available to view within the Tungsten Network Portal with the ability to automatically convert those POs to invoices with one click.
- Any rejection of a PO before conversion, does not trigger any automatic message to P&G. You should inform P&G directly of an incorrect PO so they can rectify it.
- Tungsten Network is not the official channel for sharing of Purchase Order information and you will continue to receive your official orders from P&G using the current channel. Order information on Tungsten is provided solely for the purpose of enabling easier, more accurate invoicing.
Learn how to use PO Convert
What is PO Validation?
PO Validation is a data matching process to ensure adherence to buyer rules. It is designed to improve the invoice matching process between POs and invoices. Tungsten will validate invoices against POs to ensure:
- The company on an invoice matches the company related to the PO
- The PO number quoted is correct
- That line item numbers match the PO
- That only one PO number is quoted per invoice
PO Validations are automatically applied. If your invoice fails because of PO validation you will be notified with the reason and how to correct it.
FAQs for PO Convert
Firstly, check that the P&G entity you have received the order from is in scope for e-invoicing with Tungsten. If the order has recently been issued, try checking the portal again in a few hours. If you still cannot see your PO, please log-in to your account and raise a support ticket providing a copy of the order you have received.
If your P&G customer is not in scope for e-invoicing, please continue to send invoices in the normal way. Check here – P&G Account Finder.
For P&G suppliers, POs will start to appear on the portal between 24-48 hours from the activation of your Tungsten account. Please continue to check the ‘My POs’ section of the portal. If you are expecting a PO but after 48 hours still cannot see it on the portal, please contact Tungsten Support by raising a ticket. If you can see a PO on the portal, you will be able to use the convert functionality.
As shown in the help video and PDF guide, you can check the “My POs’” section of your Tungsten portal account. Please make sure that you select a date range to be able to capture the PO creation date.
If you would like to receive email notifications when a new PO is showing on your account, you can set this up by adding a recipient/contact name in Alerts in “Your Account” -> Alerts & Notifications -> Invoices -> Select available contacts and move it to the right box -> Click Save.
P&G’s policy is to issue a Purchase Order for all orders of goods and services, with very limited exceptions. If you have been asked to deliver goods or services to P&G without receiving an order, your account configuration may need to be changed to enable non-PO invoicing. Please contact Tungsten by raising a support ticket.
P&G requires a valid P&G contact email address for transactions that does not have a PO.
No. PO Convert is specifically designed so that key information from the PO is pre-populated on the invoice, so you don’t have to spend time keying it in. (These fields include PO number, description, quantity, unit of measure).
Yes, you can, and in certain situations you will specifically asked to. P&G is happy to accept attachments that do not exceed 5MB. If you need help, please contact Tungsten Support by logging a ticket via your Tungsten account.
Tungsten PO Convert allows you to adjust the invoice quantities to match your partial delivery to P&G. In the event of partial shipments, suppliers can use PO Convert multiple times for a single PO.
The Tungsten portal provides simple tracking of any previous invoices generated via PO Convert – this means you can be sure about remaining quantities to invoice.