As part of our ongoing efforts to enhance the way we do business with our suppliers, we have partnered with Tungsten e-Invoice Network to provide you a simpler way to submit invoices.
By joining Tungsten e-Invoice Network, you will experience greater efficiencies from Qlar’s Accounts Payable Department.
This initiative is key to our strategy moving forward and we are confident you will see significant benefits to your business.
The Tungsten e-Invoice Network Integrated Invoice Solution is recommended for users who send a high volume of invoices.
The Tungsten e-Invoice Network Web Form Invoice Solution is recommended for users who send a low volume of invoices.
Who is Tungsten Automation?
Tungsten Automation has been at the forefront of digital workflow transformation for nearly four decades. Today, we proudly stand as the trusted global leader in intelligent workflow automation, providing businesses with robust solutions to automate their most data-intensive business workflows. Whether it’s optimizing business processes, enhancing AP and invoice workflows, or elevating document automation and security, our robust portfolio of solutions are tailored to streamline business-critical processes, propelling business forward in the digital age.
How does Tungsten e-Invoice Network work?
The Tungsten e-Invoice Network platform enables suppliers to send any format of invoice data directly from their accounting systems, enter the data online and submit the invoice online in the portal. Additionally the Invoice Status Service* enables the suppliers to follow their invoices through the main processing steps from reception to payment. *In some countries availability of the Invoice Status Service may be deferred compared to e-invoicing service.
Is invoicing via Tungsten einvoice Network a requirement for doing business with Qlar?
Qlar is actively phasing out the processing of pdf invoices to take advantage of the benefits that electronic invoicing provides to our business and our suppliers.
What costs are associated with enrolling on the Tungsten e-Invoice Network?
The Tungsten e-Invoice Network offers two types of invoice delivery; an integrated solution and a Web Form solution.
The Integrated Solution enables suppliers to send their invoice data in any format directly to our accounting system. This integrates your current billing system into Tungsten’s e-Invoice Network so that data is transferred without manual intervention; this solution has an annual membership fee plus a transaction fee if you exceed the number of free invoices which this solution offers.
The Web Form solution allows you to manually enter data into Tungsten e-Invoice Network’s secure online form. If you choose to use the web form solution you are not required to pay a set-up or joining fee to start using this service. You will receive a number of free transactions; if your invoicing requirement exceeds the free transactions, you will be able to purchase more. You can check current fees here.
What are the benefits of using the Tungsten e-Invoice Network?
• Secure and guaranteed invoice delivery – Qlar receives the invoices within hours avoiding delays or losses which sometimes appear during the postal transit of the paper documents
• You can check the status of your invoice online – from delivery through to payment*
• Reduced processing times – As we receive invoices faster, our processing activities can start earlier and ensure on time payment
• Instant invoice validation – Tungsten e-Invoice Network validates the invoices ensuring compliance with the legal requirements and availability of the data needed to integrate them in the Qlar system, contributing to a faster processing and reducing potential delay due to missing information
• Any-to-any data formatting technology – Tungsten e-Invoice Network can work with almost any output of your ERP and transform it into the input required by the Qlar ERP. No additional software or hardware is required for this
• Higher processing transparency and better cash flow management due to 24/7 access and reporting
• VAT compliant – regardless of where invoices are sent from or received, Tungsten systems and processes ensure compliance with the local regulations in terms of electronic invoicing
*In some countries availability of the Invoice Status Service may be deferred compared to e-invoicing service.
Do I need to install additional hardware or software?
The Tungsten e-Invoice Network is web-based, therefore all you require to access the e-invoicing platform is a browser and internet access.
Will electronic invoicing be a requirement for new tenders and new suppliers?
Qlar has partnered with Tungsten Automation to receive your invoices electronically via the Tungsten e-Invoice Network and strongly encourages suppliers to register as we will be phasing out the processing of pdf invoices for those who elect to participate.
Will I need to use this service if my account is paid on time?
Your use of the Tungsten e-Invoice Network will ensure that we continue to pay you on time, and in addition, increase visibility over the invoice life cycle*.
*In some countries availability of the Invoice Status Service may be deferred compared to e-invoicing service.
What happens if I continue to send pdf invoices?
Qlar would like to take advantage of the benefits that electronic invoicing provides to our business and to our suppliers and therefore this is the preferred invoicing method.
Once you start sending invoices through Tungsten e-Invoice Network you will need to discontinue sending pdf copies.
What does the membership fee for the Integrated Solution cover?
The membership fee covers the cost to Tungsten e-Invoice Network for setting you up on their network and the general costs of maintaining the network. The membership fee is an annual cost regardless of the number of customers that you invoice via the network and it includes a number of free transactions.
Why doesn't Qlar pay the fees?
[Buyer] and suppliers pay a fee to use the Tungsten e-Invoice Network as we will both benefit from the service. Moving to electronic invoicing will create savings for suppliers by streamlining your processes and reducing your effort in chasing for invoice payment or resolving difficulties with invoices.
Will Qlar make payments using Tungsten einvoice Network?
Tungsten e-Invoice Network is not a payment platform. Qlar will continue to pay suppliers using the current payment method.
Do I need to enter into an agreement with Tungsten Automation?
Yes, regardless of the solution you choose, you will be required to accept the terms and conditions of the Tungsten einvoice Network.
Does this electronic invoicing requirement apply across Qlar?
The implementation of e-invoicing will be managed on behalf of Qlar by Tungsten e-Invoice Network who will also represent the first point of contact for queries.
Tungsten e-Invoice Network can be reached at the Tungsten Help Desk [Insert Help Desk Link].
What if I don't have a system capable of creating electronic invoices?
Tungsten e-Invoice Network can handle many types of data input, therefore please contact them in order to get assistance in finding the best solution for your business also considering the capabilities of your system.
If you raise invoices manually (Word, Excel etc.) you can access Tungsten’s e-invoicing platform via the secure web site and create invoices online using the Web Form. No software installation is required; all you need is an internet connection and standard browser.
How is the switch from pdf to e-invoicing managed?
Once you are set-up and ready to transact via the network, Tungsten e-Invoice Network will send you an alert to notify you that you are ready to submit invoices to our accounts payable department.
Can I send electronic invoices using Tungsten einvoice Network to all of my customers?
Tungsten e-Invoice Network allows you to send electronic invoices to any other customers that are using the network once you have enrolled.
Can I send transactions for more than one customer in one file?
For the Integrated Solution, Tungsten e-Invoice Network can accept data files in any format covering as many customers as you require. Tungsten e-Invoice Network will agree with you how each customer is identified in your data file and will then deliver each transaction to the correct customer.
My organisation is planning to change its invoicing software soon, should I wait before subscribing?
Tungsten e-Invoice Network accepts any incoming data format therefore you should join the network as soon as possible. You can simply advise Tungsten of the changes when you are ready to use your new software. They will make the necessary changes without interruption of invoice delivery.
Tungsten e-Invoice Network accepts any incoming data format therefore you should join the network as soon as possible. You can simply advise Tungsten of the changes when you are ready to use your new software. They will make the necessary changes without interruption of invoice delivery.
Yes.Tungsten e-Invoice Network provides Sales, Implementation and Support services in English, French, German, Dutch, Spanish, Italian, Polish and Portuguese.
Is there further information available on Tungsten network service?
Yes, please visit https://www.tungstenautomation.com/products/einvoice-network
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